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Personal Data Protection Policy

Anglo-Chinese School (Primary) recognises the importance of personal data entrusted to us.

We strongly believe and are committed to discharging our duty to ensure that your personal data is properly managed, protected and processed. 

This Data Protection Policy is intended to assist you in understanding how we collect, use, disclose, protect and process any personal data that we receive from you, and designed in accordance with the requirements under the Personal Data Protection Act 2012 (“PDPA”).

1.      Introduction to the Personal Data Protection Act 2012

1.1   “Personal Data” is hereinafter defined as data, whether true or not, about an individual who can be identified from that data or from that data and other information to which the organisation has or is likely to have access.

1.2   Various examples of Personal Data may include full names, NRIC/FIN numbers, passport numbers, mobile telephone numbers, photographs or video images of an individual, and personal email.

1.3   In general, before we collect any personal data from you, we will notify you of the purposes for which your Personal Data may be collected, used and/or disclosed, as well as obtain your consent for the collection, use and/or disclosure of your Personal Data for the intended purposes.

2.   Purposes for Personal Data 

2.1   Depending on the type of relationship you have with us (e.g. student, parent, alumnus, staff, applicant, vendor, service provider), the Personal Data that we gather from you may be collected, used and/or disclosed for the following purposes. 

2.1.1 Evaluating suitability for admission or employment, enrolling or employing,  providing educational courses and training, including  sending materials on course/study/assignment/lecture materials,  information on time tables and examination details via postal mail,  electronic mail, SMS or MMS, fax and/or voice calls;                                                              

2.1.2 Administering and/or managing relationships with Anglo- Chinese School (Primary) (including responding to enquiries, the mailing of correspondence, statements or notices which could involve the disclosure of certain Personal Data to bring about delivery of the same);                                                         
2.1.3 Carrying out due diligence or other screening activities (including background checks) in accordance with legal or regulatory obligations or risk management procedures that may be required by law or put in   place by Anglo-Chinese School (Primary), including the obtaining of references and/or other information from prior educational institutions and employers;                                                       

 2.1.4   Processing application(s) for scholarships and/or financial aid, and         research support, and administering  which may  include use of Personal Data for development and fund raising activities and disclosure of Personal Data to donors, grantors, external evaluators and/or external organisations for purposes of periodic reports, event invitations, surveys and/or publicity of Anglo-Chinese School (Primary)’ related programmes;                                                         
2.1.5   Investigating possible fraud, misconduct, unlawful action or                        omission, and utilizing electronic access and video systems to maintain            campus security of persons or property, control access and investigate            suspicious or inappropriate activities;

2.1.6   Responding to requests for information from government or                    public agencies, ministries, statutory boards or other similar authorities        or non-government agencies authorised to carry out specific  Government services or duties;                                

2.1.7   Carrying out market-related, evaluative or similar research and            analysis for Anglo-Chinese School (Primary)’ operational strategy and            policy planning purposes, including providing data to external parties                for university programme evaluation and to students’ former academic  institutions and to partner institutions for jointly administered        programmes;            

2.1.8   Outreach and engagement to garner support and resources for                Anglo-Chinese School (Primary), its community and affiliated institutions;                                 
2.1.9   Supporting Anglo-Chinese School (Primary) functions including,            but not restricted to, the teaching and personal and professional                        development of students, research and administration of Anglo-Chinese         School (Primary); 

        2.1.10 Processing and administering applications for overseas exchange         programmes, summer school, overseas internships and other overseas            activities and administering such programmes including disclosure of                information to overseas universities, employing and training                                    organisations; 

        2.1.11 Processing, administering and conferring awards of prizes,                        medals, scholarships, classes of honours and other marks of distinction,            and student or graduation status, and publication or releasing of                        information on the same;

        2.1.12 Engaging alumni including but not limited to notification on                    Anglo-Chinese School (Primary) and alumni-related initiatives and                    activities, invitation to Anglo-Chinese School (Primary) and alumni-                   related events, updating of alumni information, invitation to participate         in alumni surveys and sending of communication collaterals; 

        2.1.13 Processing applications and enrolment activities related to                    health, life and travel insurance and service provision as well as                            concession cards, and campus accommodation and administering                        matters related to use of these services;

        2.1.14 Processing applications for and administering local and overseas         career related activities, events, programmes, internships, employment            opportunities, and career coaching, and sharing information with                        companies (whether local or overseas) for purposes of recruitment,                    internship , industrial attachment, job placement and research                                support;

        2.1.15 Facilitating participation in student life and alumni development         opportunities which may include social, cultural, athletic, and                                educational activities, events, volunteering and training programmes,                student membership and leadership positions in clubs, societies, halls                and residences, and orientation/reception activities; 

        2.1.16 Taking of photographs and/or videos (whether by Anglo-Chinese         School (Primary) staff or third party photographers and/or                                        videographers) during school programmes, events or seminars                            organised by Anglo-Chinese School (Primary) or its affiliates for                            publicity purposes; 

        2.1.17 For record keeping (including and not limited to campus video                surveillance, visitor registration);

        2.1.18 To provide updates on Anglo-Chinese School (Primary) events;

        2.1.19 If consented to in the registration form and/or other methods of            consent notification, providing marketing, advertising and promotional            information via postal mail, electronic mail, SMS or MMS, fax and/or                voice calls; 

        2.1.20 Any other purposes which Anglo-Chinese School (Primary) may            inform you of in writing from time to time, but for which Anglo-Chinese            School (Primary) will seek your separate consent.

2.2   In order to conduct our operations more smoothly, we may also be disclosing the Personal Data you have provided to us to our third party service providers, agents and/or our affiliates or related corporations, which may be sited locally or outside of Singapore, for one or more of the above-stated Purposes. This is because such third party service providers, agents and/or affiliates or related corporations would be processing your Personal Data on our behalf for one or more of the above-stated Purposes.

3.    Specific Issues for the Disclosure of Personal Data to Third Parties

3.1 We respect the confidentiality of the Personal Data you have provided to us.

3.2 In that regard, we will not disclose any of your Personal Data to any third parties without first obtaining your express consent permitting us to do so. However, please note that we may disclose your Personal Data to third parties without first obtaining your consent in certain situations, including, without limitation, the following:

            3.2.1   Situations in which the disclosure is required based on the                        applicable laws and/or regulations;

            3.2.2   Situations in which the purpose of such disclosure is clearly in                your interests and consent cannot be obtained in a timely way;

            3.2.3   Situations in which the disclosure is necessary to respond to an                emergency that threatens the life, health or safety of yourself or                        another individual;

            3.2.4   There are reasonable grounds to believe that the health or                        safety of yourself or another individual will be seriously affected and                consent for the disclosure of the data cannot be obtained in a timely                way, provided that we shall, as soon as may be practicable, notify you                of the disclosure and the purposes of the disclosure;

            3.2.5   Situations in which the disclosure is necessary for any                                    investigation or proceedings;

            3.2.6   Situations in which the Personal Data is disclosed to any officer                of a prescribed law enforcement agency, upon production of written                authorisation signed by the head or director of that law enforcement                agency or a person of a similar rank, certifying that the Personal Data                is necessary for the purposes of the functions or duties of the officer;                and/or

            3.2.7  Situations in which the disclosure is to a public agency and such                disclosure is necessary in the public interest.

3.3    Where Personal Data is disclosed to third parties with your express consent, we will provide for adequate forms of protection over such Personal Data and employ our best efforts to require such third parties to protect your Personal Data in compliance with the PDPA and our data protection policies.

4.   Request for Access, Correction and/or Withdrawal of Personal Data 

4.1   You may request to access and/or correct the Personal Data currently in our possession, or have the option to withdraw your consent for the collection, use and/or disclosure of your Personal Data in our possession or under our control at any time by submitting a written request to our PDPA Contact Person (See Below).

4.2    For a request to access your Personal Data, we will provide you with the relevant Personal Data within a reasonable time from such a request being made.

4.3    For a request to correct your Personal Data, once we have sufficient information from you to deal with the request, we will send the corrected Personal Data to every other organisation to which the Personal Data was disclosed by us within a year before the date the correction was made, unless that other organisation does not need the corrected personal data for any legal or business purpose.

4.4    For a request to withdraw consent, we will process your request within a reasonable time from such a request for withdrawal of consent being made, and will thereafter not collect, use and/or disclose your Personal Data in the manner stated in your request.

4.5    The withdrawal of your consent could result in certain legal consequences arising from such withdrawal. In this regard, depending on the extent of your withdrawal of consent for us to process your Personal Data, it may mean that we will be unable to continue with your existing relationship with us.

4.6    We may also be charging you a reasonable fee for the handling and processing of your request to access and/or correct your Personal Data. You will be notified in advance of such cost, and we will provide you with a written estimate of the fee we will be charging. 

 5.  Administration and Management of Personal Data

5.1   We will take reasonable efforts to ensure that your Personal Data is accurate and complete and updated.

5.2    Reasonable security arrangements will be made to ensure that your Personal Data is adequately protected and secured. Appropriate security arrangements will be taken to prevent any unauthorized access, collection, use, disclosure, copying, modification, leakage, loss, damage and/or alteration of your Personal Data. However, we cannot assume responsibility for any unauthorized use of your Personal Data by third parties which are wholly attributable to factors beyond our control.

5.3    We will also take reasonable efforts and measures to ensure that the Personal Data in our possession or under our control is destroyed and/or anonymized as soon as it is reasonable to assume that (i) the purpose for which that Personal Data was collected is no longer being served by the retention of such Personal Data; and (ii) retention is no longer necessary for any other legal or business purposes.

6.     Updates on Data Protection Policy

6.1    As part of our efforts to ensure that we properly manage, protect and process your Personal Data, we will be reviewing our policies, procedures and processes from time to time.

6.2    We reserve the right to amend the terms of this Data Protection Policy at our absolute discretion. You may request for the latest version of the Data Protection Policy at any time.

6.3    You are strongly encouraged to check and/or request for the latest version of the Data Protection Policy from time to time on our website, <>  , to ensure that you are well informed of our latest policies in relation to Personal Data Protection.

7.  Complaint Process and Feedback

7.1    If you have any complaint, grievance or feedback regarding how we are handling your Personal Data or about our compliance with the PDPA, you are welcome to contact us with your complaint, grievance or feedback. 

7.2    Kindly contact us through one of the following methods with your complaint, grievance or feedback:

            7.2.1    Singapore Telephone Number: 6250 1633

            7.2.2    Email:, Attention it to the ‘Data Protection                    Officer’

            7.2.3    Office Address: 50 Barker Road, Singapore 309918

7.3     We will certainly aim to deal with any complaint, grievance or feedback that you may have efficiently and fairly.

Last updated on 1st January 2018